Basics
- The DOE repository, Public Access Gateway for Energy and Science (PAGES), demonstrates and magnifies the public impact of DOE-funded research.
- Video from DOE (3:04): A Video Message about DOE PAGES for DOE-funded Authors of Scientific Publications
- Grantees (DOE Financial Assistant Recipients) submit via OSTI E-Link, with articles available publicly in 12 months or less.
Scope
- The DOE Public Access Policy applies to awards issued or renewed after October 1, 2014.
- Criteria:
- DOE partially or completely funded the research reflected in the article or accepted manuscript AND
- The publication has been accepted for publication in a peer-reviewed journal.
- PAGES Frequently Asked Questions
What You Need to Do
- Submit via E-Link.
- Use standard language from your Program Office to acknowledge DOE support.
Which Article Version to Submit
- Submit the Accepted Manuscript.
- “An accepted manuscript is defined as the version of the article that has been accepted for publication and includes all modifications resulting from the peer-review process, which is also called the final peer-reviewed accepted manuscript. It is the same content as the published version but does not include the publisher’s copyediting, stylistic or formatting edits that will constitute the final ‘version of record’ that appears in a scholarly journal.”
Where to Submit
- Grantees use the Accepted Manuscript Submission System on E-Link.
- This system pulls in metadata from trusted sources where possible, reducing what users have to enter manually.
- Users either upload a copy of the Accepted Manuscript or provide a link to a copy in an open access repository.
What Happens Next
- Public access to the Accepted Manuscript in PAGES begins 12 months after publication, unless DOE gets a copy from the publisher sooner than that.
- During the 12-month interval, PAGES displays a placeholder with article metadata and the date the full text will become accessible. It includes a link to the publisher’s version of the article for those with subscription access.
Copyright and Open Access
- As part of grant terms, the Federal Government retains nonexclusive and irrevocable rights to use the works published under an award for federal purposes (2 CFR § 200.315(b)(d)).
- DOE has set up its public access policy on this basis.
Publishing Agreements
- It is not necessary to publish on an open access basis in order to comply with the policy.
- DOE relies on the license you have already provided through your grant terms.
- Nonetheless, please check your publishing agreement before signing to make sure you aren’t contradicting the license you have already given the government.
- If you think you have signed a contract that prevents you from depositing your accepted manuscript, contact Ana at enriquez@psu.edu.
Article Processing Charges (APCs)
- Some open access publishing requires payment of an APC.
- Paying an APC is not necessary to comply with the policy.
- If your award’s terms allow it, you can use grant funds to covers the APC for an open access or hybrid open access journal.
- Be aware of hybrid journals.
Research Data Management
- Research Data Management is another component of DOE’s Public Access Plan.
- Funding applications must include Data Management Plans (DMPs) that meet the policy’s requirements. (See DOE Policy for Digital Research Data Management.)
- If approved, the DMP becomes part of the grant conditions.
- Penn State offers a variety of Research Data Management Services.
- Contact the Penn State Research Data Management Team to request a consultation.
Workshops on the DOE Public Access Policy
- The Libraries offer trainings on the DOE Public Access Policy for the Penn State community. Contact us to request a training for your college, department, or lab.
- If you are offering a training of your own, please feel free to draw upon our training slide deck, which is licensed under the CC BY 4.0 International License.
- The October 2020 session was recorded and can be viewed below.